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Executive Assistant To CEO

This is an exciting opportunity to join ZALORA in our Singapore Office.

We are searching an Executive Assistant (EA) to support our CEO. The EA will provide high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with Board Members and other executives. This position is often privy to confidential information and as such, requires diplomacy and discretion.

 

Responsibilities:

  • Plan organize and proactively manage the CEO’s schedule, suggesting ways to optimize her time and routinely updating her of upcoming commitments.
  • Organize executive level meetings (face-to-face or conference call), both internal and external.
  • Plan, organize and manage executive team events and meetings – including attendee coordination, preparing agendas, reserving and preparing facilities, etc.
  • Organize and manage travel itineraries and related documents including Visas.
  • General secretarial duties including assistance in composing and editing correspondence including letters, memoranda, and reports as well as minuting meetings as needed.
  • General administrative support including screening calls, visitors and emails to prioritize in order to maximize the CEO’s daily calendar and “to-do’s”,
  • Assist CEO with administrative items like budgeting, expenses, insurance claims etc as required.
  • Manages special projects as needed, e.g., mailings, company events, etc.
  • Works with and update internal data and systems.
  • Organizes and maintain executive files including budget and confidential items.
  • Other duties as assigned. 

 

Requirements:

  • A highly meticulous and organized professional with at least 6 years of prior EA experience.
  • Proven ability in engaging senior stakeholders and external parties in an effective manner.
  • Superior organizational skills in managing multiple secretarial duties at the same time.
  • Able to deliver work of a high quality with a sense of urgency.
  • Pro-active and independent
  • Smart, analytical, highly meticulous in details
  • Team player
  • Energetic and enthusiastic
  • Excellent command of the English language, both written and spoken.
  • Bachelor's degree holder
  • Accomplished in google suite, excel and powerpoint

 

The ZALORA Story

ZALORA exists for the millions of fashion consumers in Asia seeking a shopping experience focused on their unique styles, trends and fit. As Asia’s leading online fashion destination, ZALORA was founded in 2012 and has a presence in Singapore, Indonesia, Malaysia & Brunei, the Philippines, Hong Kong and Taiwan. ZALORA’s localised sites offer an extensive collection of top international and local brands as well as our own in-house labels across apparel, shoes and accessories for men and women. ZALORA is part of Global Fashion Group, the world's leader in online fashion for emerging markets. 

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means, unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.

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