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Admin Assistant

ZALORA is looking for Admin Assistant to be based in our Hong Kong office at Causeway Bay. You will be supporting the day-to-day administrative matters for HR which include but not limited to office maintenance, office procurement, welcoming external guests and set up of meeting room etc.

Hong Kongese applicant with 2-3 years prior working experience in office administration is preferred.

 

Responsibilities:

 

  • To perform full spectrum of Administrative functions, including but not limited to repair & maintenance, procurement (sourcing, price negotiation, suppliers’ evaluation & selection, delivery management and inventory control) etc.
  • Raise Purchase Requisition for ordering of office items for both Warehouse and office (stationery, pantry items, utilities bills etc).
  • Manage renewal of office agreements (i.e. rental, insurance etc).
  • Liaise with building management on maintenance of common shared areas.
  • Source for external party to repair any breakdown in the office (i.e. electrician, technician).
  • To carry out ad-hoc administrative tasks as and when required (i.e. bank in cheques, go to post office)
  • Welcome and assist internal/external visitors (i.e. set up meeting room, laptops, order food etc).
  • Manage stationery or IT related items (i.e. mouse, keyboard, photocopier toners etc).
  • Distribute letters to recipient (colleagues in the office).
  • To manage bookings for meeting rooms (if required).
  • Handle courier.
  • Provide support & assistance on organizing employee activities.

 

Requirements:

 

  • 2-3 years of relevant work experience
  • Able to work independently with minimum supervision
  • Possess strong communication skill and be able to manage both internal and external stakeholders
  • Good communication skill for both oral and written English is required.
  • Driven and proactively resolve matters.
  • Firm and able to negotiate for better terms with external vendors.
  • Detailed and good time management

 

The ZALORA Story

 

ZALORA exists for the millions of fashion consumers in Asia seeking a shopping experience focused on their unique styles, trends and fit. As Asia’s leading online fashion destination, ZALORA was founded in 2012 and has a presence in Singapore, Indonesia, Malaysia & Brunei, the Philippines, Hong Kong and Taiwan. ZALORA’s localised sites offer an extensive collection of top international and local brands as well as our own in-house labels across apparel, shoes and accessories for men and women. ZALORA is part of Global Fashion Group, the world's leader in online fashion for emerging markets. 

 

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means, unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.

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