View Our Website View All Jobs

Buying Operations Executive (Supplier Query Team)

We are looking to find the most talented Buying Operations Executive to handle our payment reconciliation process. Reporting to Senior Regional Buying Operations Manager, this role is based in Malaysia and accountable to manage the suppliers’ invoice and email queries. This is a unique, exciting opportunity to influence minds and make a positive difference to ZALORA, and to your career.


  • Ensure Supplier invoices provided by supplier are in correct format for payments processing by Finance
  • Manage discrepancies between PO and invoice
  • Ensure supporting documents submitted are relevant for payment processing
  • Follow up consistently and firmly with Finance team on the payment status – ensuring all suppliers’ invoices are paid on time
  • Ensure internal tracker is updated promptly and accurately
  • Check with Trade Procurement Team on the discrepancies reported by Finance
  • Request for Credit Note request from supplier, where necessary
  • Reply to all Supplier’s or Buyer query via email, promptly


  • Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Economics, Finance/Accountancy/Banking, Business Studies/Administration/Management, Commerce or equivalent
  • Independent, fast learner, organized, able to meet tight deadlines and work well under pressure
  • At least 1-2 year(s) of relevant experience
  • Good communication skills
  • Proficient in MS. Excel and highly IT literate.
  • Strong attention to detail and high commitment to accuracy.
  • Good in written and speaking English is a must
  • Good communication skills and able to interact with international suppliers confidently
  • 6 months contract


The ZALORA Story

ZALORA exists for the millions of fashion consumers in Asia seeking a shopping experience focused on their unique styles, trends and fit. As Asia’s leading online fashion destination, ZALORA was founded in 2012 and has a presence in Singapore, Indonesia, Malaysia & Brunei, the Philippines, Hong Kong and Taiwan. ZALORA’s localised sites offer an extensive collection of top international and local brands as well as our own in-house labels across apparel, shoes and accessories for men and women. ZALORA is part of Global Fashion Group, the world's leader in online fashion for emerging markets. 

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means, unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.

Read More

Apply for this position

Apply with
Attach resume as .pdf, .doc, .docx, .odt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Human Check*